Thanks to AdminPulse’s comprehensive notification system, you’re always in the loop about what’s going on. In this article, you’ll learn:
- How to receive and view notifications
- Where to find older notifications
- The difference between notifications and fly-in pop-ups
💡 Notifications appear automatically in real time — no action is needed from you.
Recognizing new notifications
Whenever something important happens — like a new to-do, a shared document, or an upcoming deadline that isn’t part of task management — you’ll instantly receive a notification in AdminPulse.
You can access notifications via the bell icon in the top-right corner of the menu bar. As soon as a new notification comes in, a green dot with a number appears next to the bell. The number shows how many notifications are still unread.
Using the notifications panel
Open the notifications panel by clicking the bell icon in the top-right corner of the screen. The panel with your notifications will appear on the right side.
Action buttons at the top of the notifications panel
You’ll see up to four buttons at the top of the notifications panel:
- Open overview: view earlier notifications in a separate window with filters
- Shared with me: shows notifications about items that have been shared with you, in a filtered view of the overview
- Mark all as read icon: mark all notifications as read with a single click
- Cogs icon: open your notification settings and choose which notifications you wish to receive
How notifications are displayed in the panel
Notifications are shown as individual cards containing a short summary. For each notification, you’ll see:
- Which team member shared an item with you (if applicable)
- What item it is about
- Any comment that was added
- The linked relation (if available)
- The type of interaction (if applicable)
- The item’s title
You’ll also see when you received the notification. The most recent ones appear at the top.
Unread notifications stay visible in the notification panel until you either mark them as read or hide them manually. They will not disappear automatically.
Extra actions for each notification in the panel
Hover over a notification to reveal extra actions:
- Eye icon: mark the notification as read
- Cross icon: hide the notification after marking it as read
- Stop icon: stop receiving notifications of this type
- Click the notification: go directly to the related item (e.g. to-do or document)
Notification card colors
- Yellow background: new, unread notifications
- Green background: notifications marked as read but still visible
The Notifications Screen: a complete overview of your alerts
Want to view all your notifications at a glance? Simply click Open overview at the top of the notifications panel. You’ll be taken to a separate page displaying a table of all your notifications.
In the top right corner of this page, you’ll see the total number of notifications. There you’ll also find a quick link to your notification settings to customize your preferences.
What do you see in the notifications overview?
In the overview, each notification is displayed with several columns of information:
- Created on: the date and time the notification was generated
- Relation: the relation the notification refers to (if applicable)
- Message: a short description with the name of the person who assigned the item, a link to the related item, and more
- Eye icon: shown for unread notifications — click it to quickly mark the item as read
Filtering and searching in the notifications overview
Use the available filters to quickly find relevant notifications:
- Filter by notification type using the dropdown menu
- Select a date range to view notifications from a specific period
- 'Shared with me' toggle to show only notifications about items shared with you
- 'Show history' toggle to display previously hidden notifications
- Click 'Reset filters' to clear all active filters
👉 The Show history option allows previously hidden notifications to reappear. The selected date range filter still applies. So you'll only see hidden notifications within the selected time frame, such as “Today”, “This week”, “This month” or “All”.
👉 Notifications remain available for up to 3 months. After that, they are automatically and permanently deleted.
What types of notifications are there?
AdminPulse uses different categories of notifications to alert you about relevant actions or updates. These are automatically generated based on system activity.
The main notification types are:
- Relation notifications: for example, when deadlines are approaching
- Document notifications: such as when a document has been signed
- To-do notifications: when someone assigns or updates a to-do for you
- Share notifications: when someone shares something with you (e.g. a document or to-do)
- System notifications: information about technical or administrative system events
Adjusting notification settings
Click the gear icon in the notifications panel to open your notification settings. Here, you can choose which notifications you want to receive. You can set preferences for:
- All relations or only those where you hold a specific role
- One or more companies within your organization
- Only specific notification types (such as documents, to-do's, or system messages)
💡 By customizing your notification settings, you stay in control and avoid unnecessary distractions during your workday.
What’s the difference between notifications and pop-up notifications?
AdminPulse uses two types of notifications:
- Notifications: shown via the bell icon and notifications panel
- Fly-in pop-ups: temporary notifications at the bottom of your screen
Notifications
- Remain visible until you open, mark, or hide them
- Focused on items that require your attention, such as to-do's or shared documents
- You can interact with them (e.g., open a to-do)
Examples:
- An eID is about to expire
- Someone shares a document with you
Fly-in pop-up notifications
These notifications briefly appear at the bottom of your screen after certain actions, such as saving.
- They disappear automatically after about 8 to 10 seconds
- They cannot be marked or retrieved
- Purely informational – confirmations, warnings, or error messages
Types of pop-up notifications:
- Success (green)
- Warning (yellow)
- Error (red)
- Information (blue)
👉 Fly-in pop-ups are useful for feedback on actions like saving or sending data, while regular notifications are used for important follow-up tasks.