Do you want to quickly set up an invoice template for AdminPulse? Then you don’t need to start from scratch.
In Settings > Invoice templates > Example templates you will already find several standard invoice templates and invoice detail templates.
At the bottom of this article, you will find additional pre-built templates that you can download and use as a starting point for your own invoice and detail templates.
The basic structure of every invoice template is the same. What differs is the way the invoice lines are grouped and displayed. This allows you to choose the layout that best matches your way of invoicing, and then further customise the template with your own logo, colours, and formatting.
💡Do you want more information or tips about invoice templates? Then take a look at the full article series: Getting started: invoice templates in AdminPulse.
The table below gives an overview of all templates available in this article. Each template is provided in three languages.
| Template type | Title | Template content description |
|---|---|---|
| Invoice | ENG – Total time + Cost lines.docx | Use this template when you want to show the total amount for the time registered, followed by all cost lines separately with their amounts. |
| Invoice | ENG – Total time + Cost lines (grouped by description).docx | This template shows the total amount for the time registered, followed by cost lines grouped by description. |
| Invoice | ENG – Total time + Cost lines + Quantity.docx | This template shows the total amount for the time registered, followed by separate cost lines including quantity and amount. |
| Invoice | ENG – Total time + Cost lines + Quantity (grouped by description).docx | This template shows the total amount for the registered time, followed by cost lines grouped by description, including quantity and amount. |
| Invoice | ENG – Total time + Administrative costs only.docx | This template shows the total amount for the time registered and only the administrative costs separately (if there are administrative costs). |
| Invoice | ENG – Time lines + Cost lines + Quantity.docx | This template first shows time lines with quantity and amount, followed by cost lines with quantity and amount. |
| Invoice | ENG – Time lines + Cost lines + Quantity (grouped by description).docx | This template first shows time lines grouped by description with quantity and amount, followed by cost lines grouped by description with quantity and amount. |
| Invoice | ENG – Time lines and details for registrations + Cost lines + Quantity.docx | This template first shows time lines with quantity and amount per registration, followed by cost lines with quantity and amount (all ungrouped). |
| Invoice | ENG – Time lines and details for registrations + Cost lines (grouped by description).docx | This template first shows time lines grouped by description with quantity and amount per registration, followed by cost lines grouped by description with quantity and amount. |
| Invoice | ENG – Invoice lines + details for registrations.docx | This template shows all invoice lines, and for each invoice line the registrations with their totals. |
| Invoice – Forfait | ENG – Total fixed-fee amount + Total amount outside fixed-fee + Total cost amount via conditional field.docx | This template shows the fixed-fee amount first, then the total time outside the fixed fee with the related time registrations. Costs are shown only if they exist, with their total. |
| Invoice | ENG – Total time + Timelines and registrations + Costs via conditional field.docx | This template shows the total for the registered time, followed by registrations per time line. Costs are displayed only if present. |
| Invoice | ENG – Invoice lines + Totals by relation.docx | Template for customers where you use Invoice to: it shows all invoice lines with quantity and amount, and at the bottom the total amount per relation. |
| Invoice | ENG – Invoice lines + Totals by relation (grouped by description).docx | Template for customers where you use Invoice to: it shows all invoice lines grouped by description with quantity and amount, and at the bottom the total amount per relation. |
| Invoice | ENG – Discount on the invoice line.docx | This template shows all invoice lines including the applied discount at line level. |
| Invoice | ENG – With Assignments.docx | This template shows all invoice lines grouped per assignment, including quantities and totals per registration. |
| Invoice – Settlement | ENG – Settlement with advances – without invoice lines, totals only.docx | For invoicing based on advances and settlement: the settlement shows the amount performed and the total of the advances, without invoice lines. |
| Invoice detail | ENG – Invoice detail – Grouped by price list item with list of details.docx | Invoice detail template showing, per price list item, a complete list of registrations. |
| Invoice detail | ENG – Invoice detail – Grouped by price list item with list of details by registration date (RegistrationDays).docx | Invoice detail template showing, per price list item, a list of registrations grouped by date. |
| Invoice detail | ENG – Invoice Detail – By relation + By price list and by registration date.docx | Invoice detail template for customers where you use Invoice to: it shows registrations per price list item and registration date, including an overview of totals per relation. |
| Invoice detail | ENG – Invoice detail – By relation + By price list and registration date + Totals by customer.docx | Invoice detail template showing registrations per price list item and registration date, including totals per relation. |
| Invoice detail | ENG – Invoice detail – By assignment–Relation–Pricelistitem–Registrationdays.docx | Invoice detail template showing registrations per assignment, grouped per price list item and per registration day. |