In the 'Legal' section, you store all legal information about the customer, such as company foundation details, shares and voting rights, and information about the General Meeting. This keeps important legal data centralized and easily accessible.
At the top of the 'Legal' section, you find the general legal information about the relation:
- Registered office: The address of the company's registered office. Select an address that has already been added as communication channel to the relation. Until you select an address, the field displays Select an address.
- Jurisdiction: The jurisdiction of the competent enterprise court where the company is registered. AdminPulse automatically completes this field based on the postal code of the registered office, but only if the field is still empty. An existing value is not overwritten. You can also select the value yourself from the list.
- Liquidation date: The date on which the company entered liquidation.
- Remark: A free-text field for legal remarks about the relation.
- Last filing of articles of association: The date on which the articles of association were last filed.
- End financial year: The day and month (dd/mm) on which each financial year ends. Click Show fiscal years to open an overview of the following fiscal years.
- End date first financial year: The full end date (dd/mm/yyyy) of the first financial year. This financial year can be longer or shorter than a regular financial year.
Box: Foundation
In the Foundation box, you record information about the foundation, capital and sector of the relation.
- Founding date: The date on which the company was founded. If End date first financial year is empty, AdminPulse calculates the first financial year based on this date and End financial year. If the calculated end date falls within six months of the founding date, AdminPulse treats it as an extended financial year.
- Foundation notification date: The date on which the foundation document was filed. When you use Retrieve information from CBE to create a relation, AdminPulse completes this field automatically.
- Foundation publication date: The date on which the foundation was published.
- Foundation: publication number: The number under which the foundation was published.
- Deed type: Choose whether the foundation deed is Private or Notarial.
- Capital currency: The currency in which the company’s capital is expressed. By default, only EUR appears in the list. Enter a currency in the field to search for it or click Show all to open the complete list.
- Subscribed capital: The amount that the shareholders committed to contribute as capital when the company was founded.
- Paid-up capital: The part of the subscribed capital that the shareholders have actually paid.
- Contribution: The shareholders’ contribution when the company was founded.
- Uncalled contribution: The part of the promised contribution that has not yet been called up or paid.
- Sector: The sector in which the relation operates. You can use this field as a filter in the relation list. It is also included in the Excel export of the relations.
The fields displayed in the Foundation box depend on the relation type and status:
- For the relation type Company with the status Prospect, Customer or Own company, all fields are displayed.
- For the relation type Sole proprietor with the status Prospect, Customer or Own company, only Founding date, Deed type and Sector are displayed.
- For the relation types Company and Sole proprietor with the status Other, only Sector is displayed.
- For the relation type Person, the Foundation box is not displayed.
Box: Shares
In the 'Shares' box, you enter information about the relation's shares and shareholders. This information is closely linked to the Linked relations section, where you add shareholders and define their roles.
Fields in 'Shares':
- Total number of shares: Enter the total number of shares issued by the company.
- Number of unknown shares: AdminPulse calculates this field automatically based on the shares already entered under Linked relations (total number of shares minus known shares).
- Total number of voting rights: Enter the total number of voting rights attached to the shares.
- Number of unknown voting rights: AdminPulse calculates this field automatically based on the information entered under Linked relations (total number of voting rights minus known voting rights).
- Share register: Indicate whether the shares are registered on paper or digitally using eStox or Twinntax. The batch operation Update field allows you to update this field for multiple relations at once (Relation files > Relations > Batch operations).
Box: Mission
In the 'Mission' box, you can describe the company's mission. This field is for informational purposes only and helps you better understand your customer.
Box: Financial
In the Financial box, you select the financial statement scheme that applies and complete the other financial information about the relation.
- Financial statement scheme: The scheme according to which the financial statements are prepared. You can choose Reduced, Full, Micro, Inapplicable or Minimal. The Minimal option corresponds to the standardized minimal scheme for non-profit organizations.
- Financial statement consolidated: Indicate whether the financial statements are consolidated.
This box also contains information about the relation's LEI code.
An LEI (Legal Entity Identifier) is a unique identification code for legal entities that are active on financial markets. It is used to clearly identify companies in financial transactions and reporting obligations.
- LEI code: The unique identification code of the legal entity.
- LEI expiry date: The date on which the LEI code expires and must be renewed.
Box: General Meeting
In the 'General Meeting' box, you manage information about the General Meeting. AdminPulse automatically calculates the date of the next annual general meeting based on the formula and the fiscal years.
- General meeting location: The location where the General Meeting takes place.
- General meeting time: The time at which the General Meeting takes place.
- General meeting formula: The rule used to determine the date of each General Meeting, for example 'First Saturday of March'. You also specify what AdminPulse should do if the calculated date is not a workday. Click Show fiscal years to open the fiscal years overview.
- Next annual general meeting: The date of the next annual general meeting. AdminPulse calculates this field automatically based on the formula and the fiscal years. You cannot enter this date manually.
For more information about configuring the formula and managing fiscal years and their General Meetings, see Fiscal years and their General Meetings.
⏭️ Up next, explore the following section of the relation file: The relation file - Fiscal section